Boy Scout Troop 434 - All Saints Catholic Church

Crew 615-T

The Crew:

  1. Jerry T., Adult, Philmont experience
  2. Craig Y., Adult, Former Crew Chief, Philmont experience
  3. Dick D., Adult
  4. John B., Scout
  5. Bret B., Scout
  6. Justin D., Scout
  7. Trigg F., Scout
  8. Sam G., Scout
  9. Michael K., Scout
  10. David L., Scout
  11. Ross M., Scout

Crew 615-T Payment and Hike Status Spreadsheet

Trek Dates:
Tuesday, June 14, 2005: Departure day
~ Meet at the Delta ticket/baggage check-in at 8:00 AM ET
~ PARENTS: Make sure that your Scout wears their hiking boots to the airport. Any other gear that is forgotten can be purchased or rented at Philmont, but if you forget your boots you are in deep trouble. Overnight delivery is not available at Philmont.
~ Packs need to be packed in a canvas bag or something similar in order to protect them
~ Delta flight 1423 at 10:01 AM ET, arriving in Denver at 11:22 AM MT
~ Rental van from Denver to Philmont Base Camp
~ Tent assignment in Tent City

Wednesday, June 15, 2005: Official check-in at Base Camp
~ Breakfast in the Philmont Dining Hall
~ Guide assignment
~ Crew food and gear pick-up
~ Personal gear inspection
~ Lunch in the Philmont Dining Hall
~ Crew meeting to discuss responsibilities, use of the map, and rules.
~ Free time to nap, shop, read, and get mentally prepared.
~ Final showers and a good night sleep

Thursday, June 16, 2005: First day on the trail

Sunday, June 26, 2005: Arrive back at Base Camp via the top of the Tooth of Time
~ Return Crew gear
~ Tent assignment in Tent City
~ Long shower
~ Lunch in Cimarron and Museum tour
~ Dinner in the Philmont Dining Hall
~ Closing campfire (with American flag from Crew Chief’s pack)

Monday, June 27, 2005: Departure day
~ Breakfast in the Philmont Dining Hall
~ Rental van from Philmont Base Camp to Denver
~ Delta flight 884 at 2:10 PM MT, arriving in Atlanta at 6:55 PM ET
~ Parents should meet us at the Delta baggage claim area. Parents will not be allowed to go to the gate. Only ticketed passengers are allowed in the terminals.

Transportation:
~ Transportation to the ATL airport is the responsibility of each Crew member.
~ Delta flight 1423 on 06/14/05 from ATL to DEN
~ The purchase of the flights is being handled individually by each Crew member so that frequent flyer miles can be used/earned. Flights should be booked no later than Monday March 6, 2005.
~ 15-passenger rental van for drive to Philmont and back. The van provides storage for extra gear at Base Camp and allows us to make a side trip to the Air Force Academy if time permits.
~ Delta flight 884 on 06/27/05 from DEN to ATL
~ Transportation home from the ATL airport is the responsibility of each Crew member.

Required documentation list:
~ Philmont medical form with physical exam
~ Talent Release form, which allows Philmont to use photos of crews in their promotional materials that they reproduce for Philmont.
~ Adult members of the Crew must have Child Protection, First Aid, and CPR certification in the last 3 years.

Gear:
~ Anything that could be used as a weapon (knives) should be packed in your pack
~ Packs should be packed in a larger canvas bag to protect them on the flights


Treks:
We have chosen 3 Treks by activities available, length of hike, and access to Baldy and Tooth of Time. They are:

  1. Trek #24
  2. Trek #28
  3. Trek #30

Estimated Costs: $850 - $950:
This includes the Philmont registration, airfare, ground transportation, and crew t-shirts.
Scouts will need additional money for meals on the road and shopping at the Philmont store.
The purchase of the flights is being handled individually by each Crew member so that frequent flyer miles can be used/earned. Flights should be booked no later than Monday March 6, 2005.
Individual purchase of the tickets lowers the estimated cost per Crew member paid to the Crew to $600 - $700.

Payment Schedule:
October 4, 2004 - $50 (Philmont deposit)
December 20, 2004 - $222.50 (first ½ of Philmont registration)
March 7, 2005 - $222.50 (second ½ of Philmont registration)
June 6, 2005 - $125.00 (rental van)
 
Cancellation Policy:
Due to the cost of this event once a deposit is made the individual is then responsible for the entire payment ($600 - $700).

If a Scout/adult drops out and he can find a replacement for his slot then the replacement can pay the Scout any amounts the Scout has already paid. The Philmont Planning Committee must approve replacement Scouts/adults.

If the Scout/adult cannot find a replacement, they are responsible for the entire payment, unless a refund can be obtained without increasing the cost to other members of the Crew.

If the Scout/adult drops out and is unable to get a replacement and desires to appeal this refund policy they may do so to the Troop Committee. The Troop Committee may vote to allow a person to drop out of the Crew and receive a full or partial refund, but the Troop Committee will have to fund the refund out of Troop funds and not the Philmont Trek funds.

Notice - All participates must be able to pass Philmont's health and weight requirements as stated in the Philmont health form and meet the Troop's pre-Trek hike requirements. Refunds are not given to individuals who do not meet these requirements.

Pre-Trek Participation requirements:
~ Each Crew member must complete 40 miles with the Crew with full pack.
~ Dates of Pre-Trek Hikes:
1. Jan 14-17, 2005: Pine Mountain Hike – 23 miles
2. Mar 11-13, 2005: Savage Gulf Hike – 19 miles
3. Apr 29-May 1, 2005: Hike location and length TBD
4. May 20-22, 2005: Hike location and length TBD
5. June 4, 2005: Stone Mountain Hike – 8